⚙️ How it works
When you add content to Project knowledge:
- It becomes part of your Project's knowledge base
- The AI automatically references it in every chat
- All team members can access and use the same information
- Content stays available until you choose to remove it
This creates a shared foundation of knowledge that helps your team collaborate more effectively while ensuring the AI provides relevant, context-aware responses.
🛠️ How to access Project knowledge
- Locate a Project you’d like to work on from the left sidebar
- Click on the Project knowledge button in the chat input field
- Here you can add:
- Project information
- Links
- Files (PDFs, Word files, etc.)
Note that the knowledge you add will be referenced in all chats within this Project
💬 Adding Project information
After you have accessed Project knowledge, you can add important Project information:
- Add Detailed Guidelines: Provide specific instructions about your Project to guide the AI's responses.
- Set Context and Tone: Define the context, tone, or preferred formats for the AI to follow.
- Set Requirements: Specify any particular rules, preferences, or standards for all Project conversations.
Be specific with Instructions - the more detailed your instructions, the better results you’ll get.
🔗 Adding links
You can add multiple web pages to your Project knowledge, making their content available as reference:
- Go to the Web Content section in Project Knowledge
- Paste the URL
- Click on the arrow (↩︎)
When you add a link, Team-GPT automatically reads and saves the webpage content as part of your Project's knowledge base.
If the webpage content changes, remove the existing link and add it again to fetch the updated content.
🖇️ Adding files
Upload files once - Team-GPT will read and reference them automatically whenever relevant to the chats within the Project:
- Go to the Files section in Project knowledge
- Click on the plus (➕) icon and select your files
- They will appear in a list where you can preview and delete them
Keep your documents up to date by removing outdated files and uploading new versions when needed.
Supported files (up to 20MB each):
- PDF, DOC, DOCX
- XLS, XLSX
- TXT, JSON, CSV
⚙️ Project settings and permissions
Control who can access and manage your Projects through simple yet powerful permission settings.
📝 Accessing Project settings and permissions
- Locate the Project in the left sidebar
- Hover over the Project name
- Click the three dots (…) menu
- Select "Project settings"
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🎨 Basic settings
In Project settings, you can:
- Rename your Project
- Add a Project description
- Select a Project icon
🔐 Sharing and permissions
Choose from three sharing options to control Project access:
1. Only you
- Project remains completely private
- Appears in your private Projects section
- No other workspace members can view or access
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2. Only people invited
Perfect for collaborating with specific team members. When selected, you can:
- View current Project members
- Invite new members
- Assign member roles:
- Owner: Full control - can edit, delete, and invite others
- Member: Can edit Project content and invite others
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3. Everyone at [your workspace]
- All workspace members can view and use the Project
- Ideal for team-wide collaboration
- No need to manage individual permissions
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Choose "Only people invited" when working on sensitive Projects or with specific team members. Use "Everyone at [workspace]" for general team collaboration.
🧑🤝🧑 Collaboration
Shared Knowledge Base
All team members in a project automatically have access to the Project knowledge.
Collaborative Building
Team members can add or update documents, URLs, and instructions to build the Project's knowledge together (soon, we'll introduce permission controls and other improvements to manage Project access).
Combine Resources
Use a mix of instructions, documents, and web content for comprehensive context.
🎯 Use cases
Marketing teams:
HR teams:
Sales teams:
Legal teams:
Data science teams:
Dev teams:
Product teams:
📢 Additional notes
Custom Instructions:
Since we've updated Custom instructions to be at a Project level (Project knowledge), you can find your existing instructions in Recent Chats or Settings, then add them to any Project to apply them project-wide.
Chats Outside Projects
Custom instructions are still available for chats outside of Projects.
☎️ Contacts & Feedback
We're always looking to improve Team-GPT.
👂 If you have any feedback or suggestions, please let us know! Your input helps us make the platform better for everyone.
Need assistance or have questions? Reach out to our support team at support@team-gpt.com.
When you add content to Project knowledge:
- It becomes part of your Project's knowledge base
- The AI automatically references it in every chat
- All team members can access and use the same information
- Content stays available until you choose to remove it
This creates a shared foundation of knowledge that helps your team collaborate more effectively while ensuring the AI provides relevant, context-aware responses.